Approving a person should give them the right seat, team and boards

Inviting guests, creating teams and adding users to teams all go through GraphQL calls inside Make, because the native modules do not expose them. Everything else (reading items, writing columns) uses the modules, so each scenario stays readable.

Candidates on different tracks each have an approval and a team. The chain is the same: invite as a guest, add to the all-candidates team, write the new user onto the candidate's record, add to the track's team, set the track's status to 'Added'. A separate scenario handles a candidate who has already been invited and, if either of two screening answers is yes, adds them to a second, management-track team.

A transient failure on a team add or a column write is retried three times at fifteen-minute intervals as an incomplete execution, so a brief outage becomes a delay and not a gap. Where the invite itself errors, the run stops quietly rather than carrying on with nobody to add.

When a referring organisation's status is set to 'Invite Now', one scenario creates a private guest team for it, subscribes that team to four boards, invites each of its contacts, adds them to the organisation's team and a shared all-providers team, and emails each sign-up instructions. Contacts who were already invited are re-added to the teams rather than invited again. A second scenario writes the provider's team onto each candidate who named it, so it can see its own candidates and no one else's.

When an employer submits an open role, a scenario finds or creates the employer, creates its guest team with access to six boards, invites up to four interviewer contacts, emails them what to do first, and links the employer and its contacts to the role.

Two scheduled scenarios re-check, every twelve hours, that every candidate and every provider contact has a user, the right team memberships and an accepted invitation (reading the account's real state rather than trusting a board column) and repair what is missing. They set visible flags for staff and email anyone who has not yet logged in.