Simpro alternative: what it costs, and when to build your own

Simpro does not publish its prices, so nobody outside a sales conversation can say exactly. What is reported, as of 25 October 2026, is that Australian accounts are quoted privately on annual contracts with no free trial. Field Service Guide's range from user reports runs from about US$70 per user a month for small setups to US$150 to US$300 per user. One Capterra reviewer reports paying more than 250 per user a month (the review does not give the currency), with a 15% increase at renewal, and Webblend cites reviewers reporting increases of 8% to 12%. These are estimates, not Simpro's prices; check Simpro's pricing page and get a quote.

A custom system costs US$2,000 to US$5,000 once and under US$100 a month to run, so its three-year ceiling is US$5,600 to US$8,600 whatever the team size. Even at five users and the lowest estimate, Simpro would cost more over three years. The case for staying is therefore not price but breadth: if you use a large part of what Simpro does, rebuilding all of it would cost far more than a typical custom build.

Simpro is built for contractors who run service, maintenance and project work together, with scheduling, stock and reporting in one product. If your business uses most of that, and has someone who owns the setup, a mature product maintained by a vendor is hard to replace for the money, and a custom build covering the same ground would be a much larger project than the one priced here.

The strain shows when the bill and the use drift apart. A per-user annual contract charges for every login, including people who check one screen a day, and renewal increases compound. Meanwhile many teams use a fraction of the product: jobs, quotes and invoices, perhaps scheduling, while the rest goes unused. If the parts you use still need workarounds for how you quote or run projects, you are paying for breadth and getting neither fit nor savings.

That is the point at which a system built around the parts you actually use is worth pricing. Start by listing what you would miss if Simpro disappeared tomorrow; that list, not the feature sheet, is what a replacement has to cover.

• Jobs and projects that move through your own stages, from enquiry and quote to completion and invoice.
• Quotes priced from your own rates and past jobs, so prices change in one place.
• Schedules and job details for field staff on their phones.
• Forms and compliance paperwork in your own format, produced from the job record.
• Roles, so each person sees what they need, with no licence fee per person.
• Connections to your accounting package, so invoices are raised from the job.

What it does not include is everything else Simpro does. If you rely on its stock control, asset maintenance or reporting across a large team, price a build that covers those honestly, or stay.